Haiti Trip Forms and Details

Ready for the trip of a lifetime? 

We are excited to have you join us in Haiti for an enriching week where you will learn, firsthand, how the work we do dramatically improves the health and future of the children and families. You will be a part of creating lasting change.

In preparation for your trip, please complete and return the required trip forms and review the following documents. 

REQUIRED TRIP FORMS

Two options for completing the trip documents:

1. Download and complete electronically, then email to [email protected]. You may send your deposit by check in the mail to P.O. Box 55 | Rutland, Vermont 05702.

2. Print, complete, and mail with deposit to P.O. Box 55 | Rutland, Vermont 05702.


Trip Payment and Cancellation Policy

Trip Payment Schedule. A $500 deposit is required to secure your spot. Deposit should be submitted with trip application. Final payment is due 45 days prior to the departure date.

Refund policy. Should you need to cancel your trip, following outlines the refund policy:

  • > 60 days prior to trip departure date receive a full refund, less $250 administrative fee.
  • 45-60 days prior to departure date, forfeit $500 deposit.
  • 15-44 days prior to departure date, receive refund of 25% of trip cost.
  • < 15 days of departure date, receive no refund.

Cancellation fees will be designated as a donation to the trip project. For cancellations made more than 15 days prior to departure date, up to 100% of the trip fees may be transferred to another trip date. Please contact PWW to discuss.


IMPORTANT TRIP INFORMATION DOCUMENTS (*=highest importance) 

  • *Packing Checklist
  • *Travel and Safety Details. This important document provides a high level of detail about preparing for your volunteer trip as well as information about your time in Haiti. Please take the time to read thoroughly and contact [email protected] with any questions or concerns.
  • *Interacting with Children & Families. Suggestions for interactions with children and families, including what to bring for sharing and connecting.
  • *POST-TRIP: Sharing Your Stories. When you return, you will have amazing stories to share. These stories can help you continue your impactful work by raising awareness and bringing additional support to help PWW reach more children and families. This important document provides ideas for recording and sharing your trip memories to continue creating change long after you return home.
  • Interesting Facts. Information about Haiti, including interesting cultural facts and other resources.

**STEP (Smart Traveler) Program Registration.

It is recommended that all travelers register your trip and passports with the US State Dept. This is a precautionary measure in case anyone loses their passport while in Haiti as well as to receive any travel alerts. Please be aware that various travel alerts have been issued for travel to Haiti over the years. PWW monitors these alerts closely, discussing among the Haitian team as well as with other NGOs traveling in Haiti. Rest assured, the safety of our volunteers is of highest priority. Please don’t hesitate to contact us with any questions. Click here to read our travel safety commitment.

To register, go to the following link: https://step.state.gov/step

  • Create a new account or log in to an existing account.
  • Record your personal info, passport and contact info.
  • “Add a trip.” Select: Haiti | Port-au-Prince | Trip Dates | Purpose (Humanitarian water project) | Destination: Trinity Lodge | #11 Rue Richard Jules, Delmas 75 | Port-au-Prince, Haiti; Local number: 509 3770 0815 (PWW Office)
  • Confirm your trip.

Want to learn more about Haiti? Here are a some videos and books we recommend:

  • Video Resources:
  • Books (purchase on AmazonSmile, select PWW, and your purchase will help make an impact):
    • Mountains Beyond Mountains, by Tracy Kidder
    • Krik? Krak!, by Edwidge Danticat
    • Breath, Eyes, Memory, by Edwidge Danticat
    • The Uses of Haiti, by Paul Farmer
    • From Aid to Trade: How Aid Organizations, Businesses, and Governments Can Work Together: Lessons Learned from Haiti, by Daniel Jean-Louis and Jacqueline Klamer

Please contact us anytime with question at [email protected] or by phone 802.747.0778.